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United Hospitals BC

Coronavirus risk assessment v4 9.1.22

Please refer to British Rowing guidance at 

https://www.britishrowing.org/wp-content/uploads/2021/10/211008-Managing-COVID-19-v15-1.pdf
 
Key risk Measured variable Risk level Risk status Mitigation
Transmission of coronavirus infection (and similar virus infection) Illness due to coronavirus infection transmission associated with the competition Coronavirus alert levels 1,2 BR rowing level 1 Green Follow current British Rowing guidelines
 
Adhere to UK Government legislation https://www.gov.uk/coronavirus
UK Coronavirus alert level Coronavirus alert level 3 Brrowing level 2 Yellow
Coronavirus alert level 4 Amber Follow British Rowing guidelines
BR rowing level Adhere to UK Government legislation
BR rowing level 3 Consider cancellation of race if deteriorating local or national trend in community prevalence and impact
Cancel race unless BR rowing level 3
Coronavirus alert level 5 Red Cancel race
Lockdown with travel restriction
BR rowing level 4/5
 
Risk Area of Risk Issues Mitigation led by Target risk rating by Raceday Planned Action to Control Risk
1 Competition needs to adhere to current British Rowing guidance regarding Covid 19 Ensure adherence to BR guidelines and UK national and local requirements regarding Covid 19 UHBC committee Low risk Competition Covid officer appointed
Covid officer supported by UHBC committee to review practice and procedures to ensure compliance with BR guidelines and UK national and local requirements. The guiding principle should be that of self-sufficiency.
Ensure reference in competitors and officials instructions to Covid 19 UHBC committee Very low risk Instructions for all groups should include reference to encourage cleanliness, hand washing, use of hand sanitisers
Instructions to all groups to avoid sharing items (e.g. drink containers, tools, cox boxes, other equipment). Boat sharing permitted following cleaning per BR guidelines
Instructions to all groups to maintain social distancing measures where at all possible. On water follow British Rowing guidance
Recommend use of face coverings whilst indoors
Review arrangements in ULBH (upstairs), race control and other areas directly under competition contol - to encourage maintenance of social distancing and faceuse of facecoverings when indoors. Ensure hand sanitisers made available.
Review arrangements in finish judging positions to encourage maintenance of social distancing
Ensure accurate record of contact details for all partipants UHBC committee, Covid 19 officer Medium risk Competition should keep accurate record of contact details of all competitors, coaches, other supporting crew members (competing clubs to be asked to provide additional details, particularly about supporting members ). All participants (in whatever capacity) should be documented
Low risk Competition should keep an accurate record of contact details for all officials and volunteers. All participants (in whatever capacity) should be documented.
Competition should keep a record of which boating area used by each competitor (i.e. ULBH, TSS or elsewhere)
Competition needs to ensure effective communication with all participants if short notice changes (e.g. cancellation) due to current Covid 19 situation
Personal data must be processed in line with GDPR. Data may need to be shared with NHS Test & Trace. Data should be held for 21 days after competition and then disposed of.
Competition needs to document names of people involved in rescue and first aid incidents
Very low risk Competiton should assume that the risk of transmission between crews on the water is minimal. Crew boating from external boathouses should not enter ULBH for any reason (except emergency)
Impact of short notice absence of officals and volunteers if symptoms, positive Covid test or requirement for self isolation UHBC committee Medium risk competition needs to have sufficient officials and volunteers to accomodate short notice absence
2 Adherence to national guidelines to protect individuals from Covid https://www.gov.uk/coronavirus Ensure compliance with current advice: encourage use of face coverings indoors, encourage continued social distancing and aovid crowding in communal areas indoors, ensure adequate ventilation in place for enclosed areas. Competitors, UHBC committee, officials, other volunteers, other visitors Medium risk Competition to encourage all groups to use face coverings whilst indoors and maintain social distancing. On water follow British Rowing guidance. Provide hand sanitisation in directly controlled zones if sinks not available.
Consider impact of developments in Covid testing and vaccination UHBC committee Very low risk Encourage use of lateral flow and PCR testing to help reduce risk of C19 transmission. Encourage uptake of vaccination.
Action if develop symptoms within 72 hours before competition Competitors, UHBC committee, officials, other volunteers, other visitors Very low risk competition to provide advice that all relevant individuals must not attend the competition, and follow standard advice for dealing with suspected Covid infection
Action if develop symptoms during competition Competitors, UHBC committee, officials, other volunteers, other visitors Medium risk competition to provide advice that individuals must self isolate as soon as possible and then leave the competition. Inform Covid Officer. Follow standard advice for dealing with suspected Covid infection. If subequent positive Covid result then notify NHS Test & trace and notify the competition (Covid Officer).
Action if develop symptoms within 72 hours following competition Competitors, UHBC committee, officials, other volunteers, other visitors Medium risk Individuals should follow standard advice for dealing with suspected Covid infection. If subsequent positive Covid test then notify NHS Test & Trace and notify competition (Covid Officer)
Ensure that competition provides relevant personal details promptly to NHS Test & Trace if required UHBC committee, Covid Officer Medium risk Competition to maintain an accurate record of contact details for all participants
Low risk Competition should ensure that anyone attending the competition is incuded in the competition's test and trace records.
Low risk Covid Officer to have adequate access to relevant data and supply this to NHS Test & Trace if required within 48 hours
3 competition administration Keep on-site administration to a minimum UHBC committee Low risk competition to ensure all competitor information distributed in advance
Arrangements at race control UHBC committee Very low risk Limit access to race control - place it away from general access area; discourage crowding in this area
Encourage social distancing, face coverings, hand hygiene in this area
Ensure access to hand santisers if no access to sinks
4 Competitors Responsible for own risk assessment about attending Competitors Very low risk Competitors should not need to deal with trailers/boat assembly etc as using own boathouses. Competitors encouraged to bring own sanitisers and wash hands frequently. Competitors should bring own water/container. Competitors ecnouraged to arrive and depart in their own kit, discourage crowding in changing rooms and toilet areas. Once at home, then shower imemdiately and wash kit.
Risk of unexpected physical deterioration during or immediately after race due to unrecognised Covid infection Competitors Medium risk Competitor instructions to encourage competitors to withdraw during race if unexpected deterioration, and leave competition as soon as possible. Competitors should inform the Covid Officer.
Risk of transmission of Covid within crew Competitors Medium risk Competitor instructions to encourage compliance with BR guidance before, during, after race (coxes and crew)
Impact of previous Covid infection on respiratory reserve (potential for reduced exercise tolerance) Competitors Low risk Follow BR guidance, ensure adequate training prior to entry. Competitor instructions to discorage participation unless feeling well.
5 Competing clubs Responsible for own risk assessment about attending. Competing clubs Low risk Ensure attendance in line with BR guidelines and UK national and local requirements.
6 Non-competing crews boating at ULBH presence of other crews at ULBH will hinder measures to reduce Covid infection transmission UHBC committee Low risk UHBC to liaise with ULBH to ask all clubs based at ULBH to not boat crews who are not particpating in the competition during racing.
7 Management of spectators and non-essential visitors to the competition Actively discourage any spectator or non-essential visitor from attending the competition in areas directly controlled by the competition (e.g. ULBH/race control), indirect (e.g. TSS and other local boathouses) and public zones (e.g. towpath/bridges) Competitors, UHBC committee, officials, other volunteers, other visitors Medium risk competition to ensure adequate publicity - direct, website, social media
8 First aid provision Ensure appropriate availability, use, and disposal of PPE UHBC committee Very low risk First aid providers to comply with BR guidelines. Providers to use standard PPE including gloves, surgical face masks, eye protection and disposable aprons (assuming patients are medium/high risk categories)
Ensure adequate decontamination of equipment/facilities between patients UHBC committee Low risk Use standard decontamination between patients. First aid provision to use handwashing where available, in the field use hand sanitiser
9 Safety Boats Reduce face to face contact prior to and during competition UHBC committee Very low risk Race briefing via social media in advance of race
Ensure appropriate availability, use, and disposal of PPE Safety provider Very low risk competition to ensure safety assets follow British Rowing guidance.
Risk of acquisition of Covid during contact with competitors during rescue Safety provider Medium risk competition to ensure safety providers use appropriate PPE (gloves, FRSM); consider all patients as medium or high risk until proven otherwise (wear FRSM where possible). Ask patient to wear FRSM following rescue.
Safety providers, Covid Officer Low risk Keep accurate records of patients and rescue laucnches for potential track and trace
Ensure adequate decontamination of equipment/boat/facilities before use, between rescues, and at end of competition Safety provider Low risk Follow BR guidelines
Reduce impact of short notice absence of crew if symptoms, positive Covid test or requirement for self isolation UHBC Committee Medium risk competition to ensure sufficient officials and volunteers to accomdoate short notice absence
10 Officials and volunteers Encourage social distancing measures including in race control, launches, control commission and finish where possible UHBC committee Low risk Race briefing via social media in advance of race
Avoid congretation of officials in any one area
Consider use of self-drive launches where official competent to drive and officiate
Avoid mixing of driver and officials between launches
Provide dedicated equipment (e.g. radio, megaphone) to each official for their use only
Ensure a supply of hand sanitiser at appropriate locations.
Encourage use of face coverings when in crowded locations and indoors
11 Host clubs competition relies on ULBH as primary host clubs (with Tss as a secondary and possibly others) Host clubs responsible for setting rules in each boating area to comply with BR and national guidelines. Limited access to toilets and changing rooms ULBH, TSS, and possibly other clubs Medium risk Competition to liaise with ULBH to ensure compliance with BR and national guidelines.
Host Clubs responsible for individual track and tracing records for their areas (overlap with competition)
competition to advise competitors that there will be a penalty for not complying with host club local rules
Host clubs responsible for establishing boating arrangements at each boating area, land traffic management, boating timetable and adherence to national and BR guidelines.
competition actively discourages non-essential visitors to host club areas (which are not directly under the control of the competition)
Competition to ask non-competing clubs/crews not to be present at ULBH during events.
Relevant host clubs to follow BR guidelines regarding access to showers in this group.
12 Equipment Ensure distribution of equipment (e.g. radios/megaphones) UHBC committee Very low risk Avoid all officials congregating at distribution point
Ensure equipment used by one individual only during competition (e.g. megaphones, radios, computers) UHBC committee Very low risk Allocate equipment by number to individual officials
Ensure appropriate cleaning/decontamination/quarantining of equipment after use UHBC committee Very low risk Use appropriate disinfection method for each item
13 Financial Impact of Covid pandemic and risk mitigation on viability of competition (reduced entries and potentially increased costs pro rata). UHBC committee Medium risk Aim to run competition provided it can be done in a safe and fair manner. Separate risk assessment process.
 
 
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